San Gabriel Valley YMCA
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Program Director for ASES Afterschool Program
GENERAL PURPOSE: Oversees the development and operations of a YMCA branch department. Supervises designated department in the areas of: fiscal responsibility, health and safety, staff development and supervision, program quality, operational effectiveness, volunteer and community development, and fundraising. Provides leadership to the department, branch and association in the areas of: collaboration, mission advancement, communication, decision making, and project management.
- Accountable for financial development including budgeting and meeting growth expectations.
- Management of financial controls including registration processing, implementation of accounting best practices, administration of grants and contracts, working with vendors, management of accounts receivable and payable, processing scholarships, and control of department wages.
- Develop and implement marketing plans for department growth (especially grass-roots). Work with the Marketing Department on collateral development and brand maintenance.
- Ensure compliance with established procedures, policies and standards related to health and safety. Complete routine risk assessments and correct deficiencies. Report incidents promptly.
- Provide for supervision of a staff team including hiring, scheduling, enforcement of expectations, compliance with association standards, coordination with Human resources, regular communication, and modeling of best practices.
- Responsible for providing growth and development opportunities for a staff team including goal setting, annual evaluation, coaching, and meeting/developing training plans.
- Meet program quality expectations outlined in association procedures, policies and standards for the department as evident on surveys, observations, and audits. This includes character education.
- Provide for the routine management of programs such as developing program proposals, implementation of offerings, evaluating data, and communication of results.
- Lead an annual campaign team by meeting volunteer and financial goals. Additionally, support branch annual fundraising events.
- Work with volunteers in various capacities (i.e. committees, program support) by recruiting, screening, training, and evaluating.
- Provide general oversight to the branch environment including serving as a manager on duty, enforcing membership expectations, cross marketing, and working with peers on branch goals.
- Work as part of the association resource team to grow business and improve quality.
- Model YMCA values while working with staff, volunteers, members, and community partners.
- Fosters personal growth through self development and improving functional expertise.
- Carry out all responsibilities and communications in an honest, ethical, and professional manner.
- Perform other duties as assigned.
ADDITIONAL SPECIALIZED DUTIES BY PROGRAM AREA:
- Program Content: Participate in the development of program curriculum and ensure consistent implementation. Participate in the development of and monitor measurements to ensure safety of participants and staff. Know the competition and make recommendations to obtain new business opportutnities.
- Program Quality: Participate in the development and ensure implementation of quality standards and measurements, and develop action plans. Complete monthly quality assessments
- Staff Supervision: Recruit, hire, train, and manage performance of staff. Conduct staff meetings and training sessions. Participate in the development and implementation of recruitment and retention programs. Participate in the development of recognition standards and rewards. Set performance goals, evaluate staff performance, and implement performance improvement measures as needed.
- Financial Management: Participate in the development of and manage operating budget. Ensure revenue, enrollment and operating costs meet plan requirements. Participate in the development of and promotional marketing plans, and implement the plans. Lead fundraising, volunteer recruitment, organization and the financial responsibility efforts. Actively participate in branch campaign activities as needed.
- Facility Management: Participate in the development of and implement facility scheduled maintenance plans. Evaluate and replace equipment/supplies as necessary.
- Communication: Proactively communicate Association policies and procedures to supervisor and staff in a positive manner.
SUPERVISORY DUTIES: In accordance with applicable policies/procedures and Federal/State laws, may perform the following supervisory responsibilities: Interviewing, hiring, orienting, and training staff; planning, assigning, and directing work; coaching and appraising performance; rewarding and disciplining staff; addressing complaints and resolving problems.
MINIMUM QUALIFICATIONS: The following are the minimum qualifications which an individual needs in order to successfully perform the duties and responsibilities of this position. Please note that the minimum qualifications may vary based upon the department size and/or geographic location.
Education & Certifications: 4-year college degree in related field or 6 years experience may off-set the degree requirement. First Aid and CPR certifications required.
Experience & Background: Must be 21 years of age. 3+ years of related experience and supervision required (in addition to the education off-set). Additional years of experience may offset some of the educational requirement. Experience working with diverse populations.
- Ability to respond to safety and emergency situations.
- Excellent planning, organizing and leadership/supervisory skills.
- Excellent written, verbal and presentation skills.
- Proficiency in Windows/Microsoft applications (Word, Excel, etc.).
- Ability to work independently with minimal supervision.
- Strong customer and results orientation.
- Ability to interact effectively at all levels and across diverse cultures.
- Ability to be an effective member of project teams.
Mission Advancement: Models and teaches the Y’s values. Ensures a high level of service with a commitment to improving lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fundraising.
Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communication to the appropriate audience. Provides staff with feedback, coaching, guidance, and support.
Operational Effectiveness: Provides other with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.
Personal Growth: Shares new insight. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.
- MANDATORY COURSE REQUIREMENTS:
- New Employee Orientation
- Risk Management (IIPP, HIPPA, Bloodborne Pathogen etc.)
- Financial & Budget Basics
- Child Abuse Prevention
- Anti-Discrimination (every 2 years)
- Applicable program specific training
- MANDATORY PROFESSIONAL CERTIFICATES:
- First Aid, CPR & AED (if applicable)
- Applicable program specific certifications as required
- 4 Year Degree as required
- MANDATORY COMPUTERS/SOFTWARE TRAINING:
- MS Office: Word, Excel & Power Point
- Applicable program specific software
PHYSICAL DEMANDS: They physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. While performing the duties of this job, the employee is regularly required to:
- See, hear, speak and write clearly in order to communicate with employees and/or other customers.
- Manual dexterity is required for occasional reaching and lifting of small objects, and operating office equipment.
- The employee must occasionally lift, push, pull, and move up to 25 pounds.
- Possess the ability to think logically, be detail-oriented, and be accurate.
- Travel as required.
WORK ENVIRONMENT: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow individuals to perform the essential functions of the job within the environment.
- Primarily indoor office sites with very limited exposure to heat/cold, potentially hazardous chemicals/toxic materials, and slippery or uneven surfaces.
- The offices are clean, orderly, properly lighted, and appropriately ventilated.
- Noise levels are considered low to moderate.
Subsitute Program Specialist ASES
The substitute after school leader will be responsible for a group of 25 students and will assist them with homework, literacy, math, science, themed activities and the computer lab. The substitute will manage all classroom discipline, policies, procedures and first aid. This candidate will communicate effectively, have a strong academic background, be flexible with students and feel comfortable with providing good customer service. In addition, the program specialist will be supervised by a Site Director and work with a team of other program specialist to deliver a high quality program. The substitute program specialist will be responsible for creating lesson plans and participate in monthly trainings to enhance and build on previous skills. We are looking for staff that are flexible, creative, and diverse and enjoy working with a team. We prefer staff members that enjoy working with kids and can commit to at least 3 days a week, but that may be available all week. This is a great position for people interested in teaching, education, child development, human services and social work.
- Successfully pass district instructional aid test and/or obtain 48 college units
- MUST be available at least three days out of the week. We prefer every day Monday-Friday from 1:30pm-6:00pm and Wednesday from 12:30pm-5:30pm
- MUST pass livescan, TB test and health screening. We pay and provide these tests.
- CPR/First Aid within a month of employment
- 6 months experience working with children
- This is a part time, substitute, seasonal position (10 month). Staff are re-hired for the next school year based on performance.
- ONLY candidates that meet all the requirements will be called for an interview. We are looking to fill spots in the next few days.
- Download the Employment Application above to get started today!
Preschool Teacher LAUP
Preschool Teacher is responsible for the supervision of a teaching team along with the supervision and safety of children. Plans, organizes, and implements a developmentally appropriate curriculum, including a recreational component, using an approach that is in line with Early Childhood Education Desired Results Standards issued by the State Department of Education as well as YMCA policies.
• Responsible for the overall supervision and management of LAUP children ages 4 years old.
• Must be 18 years of age and a high school graduate.
• 12 college units in Early Childhood Education (ECE) or Child Development required. California State Teacher Permit. AA or BA in Early Childhood Education is highly desirable.
• Minimum 2 years experience working in a preschool child care center setting required.
• Must be highly dependable.
• Sincere interest in working with children 4 years of age
• Must have a warm and friendly personality, while having sensitivity to meet the needs of a diverse population.
• Willingness to fulfill the job responsibilities in accordance to the program and branch goals.
• Ability to relate well to both children and adults.
• Physical ability to lead and interact in active sports and games with children, monitor behavior, and interact in curriculum activities and housekeeping responsibilities.
• Physical ability to lift children as needed, change and clean a soiled child, interact and direct play.
• Criminal record clearance by being fingerprinted prior to starting position is required.
• A physical exam and TB test within 7 days of hire
• Visual and auditory ability to respond to critical incidents and the physical ability to act swiftly in emergency situations.
• Ability to adequately observe participants' activities, enforce safety regulations, and apply appropriate policies and procedures.
• CPR for the Professional Rescuer and First Aid certification required within 30 days of hire, unless specified otherwise on contract, and must be from one of the following certifying organization: American Red Cross, American Heart Association or American Safety & Health Institute.
• EMSA Health & Safety certification highly desirable.
• General housekeeping of program space and food preparation
• Plan and coordinate activities that fit children's developmental needs and interests
• Record and monitor the daily activities of children in your care
• Assist in the planning and preparation of the creative learning environment, establishment of interest centers, and preparation of needed material and supplies.
• Responsible for creating monthly newsletters.
• Communicate with parents effectively and create a positive relationship
• Interact with children being consistent, fair and treating them with dignity and respect according to the YMCA Code of Conduct
- Download the Employment Application above to get started today!